Monday Quickie – 4 Steps to Successfully Address Conflict Resolution in the Workplace

Last week I had an opportunity to attend an event where the topic of discuss was focused around conflict resolution and crisis management in the workplace.  The conversation was insightful while also delivering a simple message which is applicable to all walks of life – you’re always better off doing everything you can to avoid a conflict from happening rather than worrying about how to deal with it once it occurs.

Meaning, the time you invest in the beginning to avoid a major conflict from occurring is always far better than time you invest after the conflict has happened and now you’re trying to right the ship.

Every day brings about new challenges when it comes to working side by side with people and teams, especially if you’re in a leadership role.  Regardless of a persons’ ability in the leadership arena, it takes guts to be a leader as it’s far easier to be part of the staff than step out and stand on your own.  Leadership and its challenges come in a variety of forms and the method of leadership you choose when confronted with a challenge makes or breaks the outcome.  That’s a lot of pressure for a leader, especially when you are faced with a difficult situation.  Leadership is an evolving art form, incredibly difficult to master as it has a tendency to remind us often how hard leadership is based on the mistakes we make.  One thing is for certain, leadership is synonymous with conflict.

If conflict (or conflict resolution for that matter) is a natural part of being a leader, why is it so many leaders have a difficult time dealing with it?  For starters, few people enjoy conflict.  Life isn’t enjoyable when you’re neck deep in conflict on the daily.  It’s only natural that we have an innate tendency to steer clear of conflict, especially if it isn’t a life or death situation.  Unfortunately, when we avoid conflict, especially in the workplace, it makes things worse as those conflicts have a tendency to fester, growing in size and impact.  Rather than running from conflict, we should face it head on!

Another reason conflict is difficult to deal with is because we’re often dealing with people’s emotions, ideologies and perceptions.  We might not agree with them, or understand it for that matter, but the mark of being a good leader is setting aside your personnel beliefs and listening to the other person, truly hearing them out.  If we can’t listen and try to put ourselves in the shoes of the other person(s), coming to a resolution is nearly impossible as one party will often feel as if they weren’t heard or that they agreed to something they didn’t believe in in the first place.

Luckily if you step into conflict resolution with a strategy you’re far more likely to come out on the back end with a successful resolution.  The five keys to successful conflict resolution are as follows:

​Key #1 – Address Conflict Head On

Great leaders go into conflict willingly, not with the idea they’re going to change the world, but with the idea that they are going to listen and engage the people involved in an empathetic and caring manner.  When we choose to face adversity we have a better chance of coming out on the other end with a successful resolution, happier colleagues and a better work environment. 

Key #2 - Seek to Understand Before Being Understood

If you go into a difficult situation with your mind made up on ‘who did what’ it’s likely you’ll miss the bigger picture and leave your employees feeling like they weren’t heard, as if their side of the story doesn’t matter.  Withholding your personnel feelings in these moments is tough, but a necessity.  When we hear out everyone involved before coming to a conclusion we greatly increase our chance for making the right decision.  I humbly thank my former boss and mentor who taught me this valuable lesson.

Key #3 – Group Discussion

I made a vital mistake early on in my leadership career by listening to each party involved in the conflict I was attempting to mediate then making a decision thereafter without bringing everyone into the same room to squash the ‘he said, she said’ back and forth that often comes up during conflict in the workplace.  If you’re attempting to resolve a conflict between two parties and their stories are completely different from one another, or their account for their part in the situation differs from what’s being said on the other side, bring them both in for an open discussion.  When people have to speak up in front of the other person the conflict exists with you may find that their tune changes as they can’t make accusations that don’t add up or may be exaggerated.  As the old saying goes, “there are three sides to every story - her side, his side and the truth”. (this step may need to be excluded from your process if the conflict is of a serious nature having to do with sexual or discriminatory actions; if that is the case I strongly suggest you get a qualified HR representative or attorney involved immediately rather than trying to deal with the problem yourself)

Key #4 - Seek Advice

Let’s face it, no matter how good of a leader you are there will be times where obtaining advice from outsiders is beneficial.  A leader who asks for help, advice, or perspective from others shows the courage and willingness to want to make good decisions.  The key piece here is if you are going to seek advice on a sensitive situation it must be done from someone uninvolved, preferably outside the organization, this way you limit the blow back from internal gossip or side talk.  Outside feedback is valuable as people who are uninvolved often provide clarity or perspective to tough situations that is difficult to see when you’re in the middle of the conflict.

Key #5 – Explain Your Decision & Ask for Feedback

When dealing with conflict resolution, once you come to the point where a decision is made it is vital to explain the WHY behind your decision to the people or parties involved.  Once you have explained to everyone involved what your decision is you should then seek their feedback to better understand how your decision has landed with those involved.  Be prepared!  It’s possible not everyone will be thrilled with your decision but if you explain the process you took to come to that conclusion and stick to your guns thereafter you show that your ability to resolve conflict is one of process and care for each party involved.

Conflict resolution is a necessary part of being a leader.  The more we willingly involve ourselves in conflict and the process it takes to navigate to a resolution the better you’ll be as a leader in dealing with conflict the next time around. 

Key Take Away
The two best things you can do to help yourself be more comfortable in dealing with conflict resolution is to practice your listening skills and get yourself a mentor or advisor.  The skill of listening is an incredibly important component to have when addressing conflict resolution.  Listening helps us understand different perspectives while tempering our eagerness to jump to conclusions.  Listening also allows us to pause and think, rather than react.
Mentors, I’ve said it a dozen times and I’ll say it again, this may be one of the top things you can do to help grow your career.  Mentors, advisors and coaches help provide perspective, often times an unbiased perspective to help us see the bigger picture.  This time of insight is invaluable, especially when dealing with high pressure situations. 

Action Item
Simply put – find yourself a mentor if you don’t already have one.  Successfully addressing conflict resolution is an art best learned by people who have been there and done it before.  No need to reinvent the wheel when you can learn from others who have been there and done it before.  Their successes and failures are life learning lessons that are pure goal to people who seek knowledge and wisdom to improve their own careers.  If you don’t have a mentor find one NOW!  Ask someone you respect or go to micromentor.org.